Mainstay Life Services, a $20M Pittsburgh-based nonprofit organization, is recruiting for the position of a variable hour Behavioral Specialist.  We provide life-long care and support to individuals with intellectual and developmental disabilities and their families across southwestern Pennsylvania.


  • Responsible for processing accurate payroll in a timely manner for the agency, which includes the following systems, administrative and reporting tasks:
  • Systems support includes resetting the payroll system at the start of each cycle and initiating data imports for new hires, transfers & terminations between the timekeeping and payroll systems. Assignment of roles, work rules, deductions, insurance codes, uploading leave balances, troubleshooting problems and issues.
  • Ensuring accuracy of all payroll deductions, including timely remittance of 401k and HSA contributions.
  • Manage, review and reconcile all Federal and State tax filings including quarterly and annual returns.
  • Administrative tasks include entering all new hire information, adding new site locations, time and attendance. Also entering health insurance/HSA information when eligibility requirements are met and all other HR-related new hire entries.
  • Enters existing employee personnel data changes, including but not limited to transfers, terminations, profile data changes, HR-related compliance information, etc. accurately and in a timely manner.
  • Review and reconcile monthly insurance bills (Medical/Dental/Vision/Life Insurance) and ensuring bills match deductions.
  • Review, calculate and reconcile staff expense reports on a bi-weekly basis.
  • Develops and distributes a variety of payroll and timekeeping related reports including, error reports (missed punches, labor transfers, etc.), overtime report, wage and garnishment reports, and monthly staff expense reports. 


  • Four-year degree in accounting or business; or an Associate degree or 60 credit hours from an accredited college or university and two years of related work experience; or any equivalent combination of training and experience.
  • Working knowledge of payroll systems and time and attendance.
  • Working knowledge of payroll best practices.
  • Strong knowledge of federal and state regulations.
  • Ability to deal sensitively with confidential information.
  • Ability to communicate to various levels of management.
  • Organizational, multi-tasking and prioritizing skills.
  • Strong Excel skills 

Mainstay Life Services offers a competitive benefits package:

  • Cigna HealthCare – two comprehensive plans available as low as $30 per month for employee coverage (available month following 30 days of employment),
  • Dental and vision benefits also available (available month following 30 days of employment),
  • Generous Health Savings Account employer annual deposit – $1,000 employee coverage/$2,000 family coverage,
  • 401K – 100% employer match on first 5%,
  • Eligibility for Federal Student Loan Forgiveness,
  • Generous Paid Time Off (PTO) – from 18 to 42 days off per year with seniority,
  • Tuition reimbursement and education leave for continuing education in professional field,
  • Employer paid life insurance & long-term disability,
  • Verizon Wireless discount on personal cell phone,
  • Paid Training throughout career,
  • Historic record of annual increases and bonuses for all employees.

For consideration, please forward resume to with subject line “Payroll Specialist.”  Please include most recent salary as well as salary expectation.

Mainstay Life Services, 200 Roessler Road, Pittsburgh, PA 15220

Equal Employment Opportunity/Affirmative Action Employer – M/F/D/V/SO